Events Executive (15 hours per week) – TECNZ

3 Feb 2023  By Advertiser | To list a job, contact us at jobs@tourismticker.com or call 0204 101 8762

Position                                  Events Executive (15 hours per week)

Start date                               7 March 2023

Location                                 Wellington (preferred)

Reports to                              Chief Executive

Key Objectives

The primary purpose of this role is to manage and deliver TECNZ’s annual conference (August), annual Xmas Symposium (December), regional events and other events on behalf of the Board and members.

This position includes responsibility for all member and Board event communications and other administrative tasks to support the organisation.

The Events Executive is required to travel where the key events are located. We are a small yet highly productive team of three looking after >320 international tourism businesses.

Key Relationships

• Directly reports to the TECNZ Chief Executive
• TECNZ staff (membership and comms)
• Inbound tour operator and Allied members
• Tourism stakeholders (Ministry of Business, Innovation and Employment, Tourism NZ, Tourism Industry Aotearoa, NZ Māori Tourism, Qualmark, Bus and Coach Association, NZ Cruise Association, Hospitality NZ, Business Events Industry Aotearoa, Hotel Council Aotearoa, Backpacker Youth and Adventure Association, ProGuides, Regional Tourism Organisations).

Personal Qualities and Attributes

Experience in tourism or conference, business events and/or project management (EventAir or C-vent) is preferred.

The appointee should have proven ability and skills with event/conference development, delivery, administration, marketing and strong communication skills, backed up by medium to advanced Microsoft Office (Word, powerpoint, excel) technical and computer literacy skills. 

We are looking for someone that has the ability to work unsupervised in an independent, proactive, and professional manner with excellent organisation skills, great attention to detail, and is able to build relationships with ease and confidence.

Other key qualities:

• Conference and function organization skills
• Effective communication skills
• Diplomatic
• Shows initiative
• System orientated
• Team player

Key Accountabilities 

Event Management

Responsibilities

• To lead event development and delivery in conjunction with the CEO with key events throughout the calendar year and support membership and comms executive where required.

Key Tasks and Timelines:

• August: AGM and Annual Conference (workload Feb-Sep). 250-300 delegates
• Annual Awards at Conference (Jun-Aug)
  • Inbound of the Year
  • Allied of the Year
  • Small Operator of the Year
  • YTEC Excellence
  • YTEC Rising Star
• December: Annual Xmas Symposium (workload Jul-Dec) 250-300 delegates
• ITO Forums (Mar, Jun, Dec) and member webinars and in-person
• YoungTEC National Events support with TECNZ team
  • Professional Development Program (PDP) Apr-Aug
  • Icehouse Leadership program (Dec)
  • YTEC Summit (1-day event Dec)
  • Nurture the next Generation program partnering with Go with Tourism
  • YoungTEC mentor program
• Regional Workshop organizing if required with CEO and RTOs
• Global Inbound Conference 2024 (new, to be confirmed) inaugural conference in New Zealand. Global alliance partners: Australia, UK, Europe, Ireland, South Africa.

Requirements:

• Conference 8-11 Aug 2023. 
• Travel 8-10 days (6 conference, 2 symposium)
• Familiar with Event Air/C-vent registration systems
• Registration monitoring and comms
• Conference admin (delegates, run-sheets, master ppts, speaker presentations and profiles, gifts, travel, photographer, pre-post famils, accom, post-event surveys etc.)
• Venue management (quotes, AV, meals, catering, timings, room layout etc.)
• Keep TECNZ even website updated 
• Proficient Microsoft Office, Zoom, Teams
• Graph design experience would be a plus

Key Performance Objectives and Indicators

• Timely response to member/delegate enquiries (within 24 hours)
• Support CEO with general admin and event management and execution
• Meet event activity deliverables
• Positive delegate survey results on delivery of events 

Hours of Work

• Hourly pay rate $32.00 – $34.00 per hour 
• 15 hours minimum per week (hours increase around event time)
• Flexibility of working from home (two days per week working in office with team) 
• Flexibility available with school holiday hours as per agreed with the Chief Executive

Other Benefits

• Laptop provided 
• Home internet/mobile phone plan allowance $30 per month

Apply to:

Lynda Keene
Chief Executive
Tourism Export Council of New Zealand
M: 027 66 44 836
E: lynda@tourismexportcouncil.org.nz

Applications close 17 February 2023.

Limitations and Disclaimer:

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor.

New office location from 1 March 2023: Level 3, 318 Lambton Quay, Wellington 

Who is the Tourism Export Council of New Zealand?

TECNZ is an Incorporated Society and a national tourism membership-based organisation that are specialists in all aspects of international tourism and the travel trade distribution system. 

We have 70 Inbound Tour Operators (ITOs) members and over 240 Allied members made up of accommodation, transport, activity and attraction, regional tourism organisations and tourism services businesses. For more information on our role and activities, please view our website and read our most recent annual reports.

https://www.tourismexportcouncil.org.nz/about/annual-reports/